Core Facility – IDIP Rules and Regulations
General Rules
- Relevant biosafety, work safety and laser safety instructions must be followed (see Individual Usage Agreement IDIP)
- Before using any IDIP instruments registration and training must be requested and completed accordingly.
- Booking of the equipment including image processing workstations before usage is obligatory without exception. Even if the equipment is momentarily free it needs to be booked before usage.
- Management of the acquired data is at the sole responsibility of the user. Data are allowed to remain stored on the system’s local hard drive for 2 weeks after which they will be automatically deleted. More details including recommendations on data handling can be found here.
Equipment usage rules
- Any equipment as well as microscopy rooms have to be handled with great care.
- Access to a particular instrument within IDIP is restricted to registered and trained users exclusively. Non-registered users can accompany registered users under the registered user's responsibility. Non-registered users are not permitted to work or stay at microscope systems in absence of a registered user.
- Before use the instrument needs to be visually inspected. Damage or problems need to be reported to the IDIP staff immediately. If anything unusual is observed during use (such as strange or loud sounds, alarm, smoke, explosion etc.) the room needs to be vacated immediately and occurrence reported to the IDIP staff.
- After usage - objective lenses, stage area and bench area need to be cleaned and all personal items removed. The microscopy infrastructure has to be left after use in the same condition as provided and must be free of any kind of contamination.
- After finishing the session, the user needs to check if the system is booked later on the same day and if not the last user needs to switch off the instrument.
- The user needs to report any problems or damages occurred during his/hers session by submitting an "incident report" using the online booking system.
- Parts or documents belonging to the equipment must not be taken out of the room where the instrument is located.
Booking Rules
- Booking of the equipment including the image processing workstations before usage is obligatory without exception. Even if the equipment is momentarily free it needs to be booked before usage.
- Booking is performed exclusively via the online IDIP booking system using the personal account.
- Equipment cannot be booked more than 2 weeks in advance, not more than 3 times a week and each booking slot must not exceed 4 hours. If longer time slots are required or more long-tern planning of experiments is required, IDIP staff must be contacted.
- Long lasting experiments (long time lapses) should be scheduled outside peak usage hours (between 17:00 – 9:00). A deviation from these rules is possible if a particular experimental setup demands it. Any deviation needs to be approved by the IDIP staff.
- Booking can be deleted or edited up to 2 days before the booked date without consequence. If the booking is deleted or edited less than 24h before the booked time, user fee charges may still apply (see user fee section for more details).
- Any deviation from these rules needs to be approved by IDIP staff.